About Toniiq

Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team spanning multiple time zones. We operate with a lean, high-performance mindset and value clarity, ownership, and strong execution over unnecessary bureaucracy.

We’re looking for a highly organized, proactive Executive Assistant / Virtual Assistant to support senior leadership and help keep day-to-day operations, logistics, and priorities running smoothly. If you thrive in a fast-paced environment, enjoy managing details and follow-through, and take pride in anticipating needs before they arise, this role is a great fit.

Executive Coordination

• Manage and maintain calendars through scheduling, vetting, and prioritization of meetings and requests

• Anticipate scheduling needs and ensure the executive is prepared with the appropriate materials and context

• Coordinate logistical and lifestyle-related requests, including:

  • Making and managing dinner reservations

  • Researching and recommending restaurants, venues, and experiences

  • Coordinating appointments and time-sensitive arrangements

• Build and maintain a trusted list of travel, restaurant, and hospitality resources

Project & Detail Management

• Track, prioritize, and follow up on tasks, projects, and deliverables to ensure deadlines are met

• Provide reminders and follow-through on action items and commitments

• Prepare meeting agendas, take detailed notes, and ensure action items are completed

• Support ad hoc projects and cross-functional initiatives as needed

Travel, Administration & Communication

• Plan, organize, and follow up on domestic and international travel and itineraries

• Assist in creating and supporting reports, presentations, and documentation

• Handle informational inquiries and route requests to the appropriate parties

• Maintain strict confidentiality, discretion, and sound judgment at all times

What We’re Looking For

• 3+ years of experience supporting C-Suite executives in a fast-paced e-commerce environment

• Highly organized and resourceful, with a strong ability to anticipate needs

• Proven ability to manage multiple priorities and shifting deadlines

• Clear, professional written and verbal communication skills

• Strong attention to detail and follow-through

• Comfortable working with sensitive information and exercising discretion

• Self-starter mindset with a willingness to step in and solve problems

• Comfortable using modern productivity tools (calendars, documents, spreadsheets, project trackers)
   
• Proficient in English, with strong written and verbal communication skills

Role Details

• Coverage: We are hiring two Executive Assistants:

  • Role A: Core availability Monday–Friday, 9:00am–5:00pm Eastern Time (EST)

  • Role B: Core availability Monday–Friday, 9:00am–5:00pm London (UK) time

• Flexibility: Occasional evening or off-hours support may be required with advance notice

• Application note: Candidates must clearly indicate which schedule they are applying for

Why This Role

This is a trusted support role for someone who enjoys being a right hand—bringing order, clarity, and momentum to a busy executive’s day while working within a lean, remote-first team.